Frequently Asked Questions

What is included in the facility fee?

• Private use of Kingsley Pines, Thursday - Sunday, guests depart by 11:00 am.
• Thursday - The day for you, your immediate family, and wedding party to decorate and set-up for your event.
• Friday - Have Fun! With most of your set-up completed, guests can arrive after 11:00 am so enjoy the facility, play softball, or go jump in the lake. Often throughout the day families are arriving and checking into their cabins. You can get the whole group together for a lakeside barbecue or lobster bake and end the night with a giant bonfire by the beach.
• Saturday - It's your BIG DAY. Guests can enjoy our property, play a game of tennis or hang out on the beach. If you would like to go tubing before you get married, then go for it!
• Sunday - What better way to end your weekend then with a Maine Blueberry breakfast. Guests need to depart by 11:00 am.
• Use of multiple styles of tables, chairs and benches. We offer many activities such as, softball, beach volleyball, basketball, giant rope swing. All equipment is included.
• Complimentary Honeymoon suite. Remodeled in 2011, with kitchenette, two bedrooms, bathroom, porch, washer and dryer.
• Kingsley Pines staff in the office from 9:00 am - 12:00 pm Friday and Saturday. In addition we have 24-hour staff on-site.
• Trash disposal and recycling.
• Unlimited Firewood!

What is not included?

• Entertainment
• Meals
• Guest Lodging Fees

Are there other services or equipment you provide for a fee?

• Canoes and Kayaks ($50 per hour for 8 canoes and 8 kayaks, includes all equipment, minimum 2 hours).
• Ski Boat - Wakeboarding, banana tubing, skiing ($125 per hour, includes all equipment and driver, minimum. 2 hours).
• Programming for children (After all we are a summer camp).
• Sound System.
• Ask us. You never know how we can help.

I want to enjoy my wedding weekend do you have an event coordinator?

• We will be happy to suggest some local full service event coordinators.

How do meals work?

• Kingsley Pines can recommend several catering companies. Each one can create any type of menu and work within your budget. Some catering companies that we work with are:
• The Blue Elephant
• Belle Fete Events & Catering
• The Black Tie Company
• The Goodlife Market,
• Personal Touch Catering
• You may use your own caterer, however, they must provide Kingsley Pines with a certificate of insurance that lists Kingsley Pines as an additional insured for no less than $1,000,000. They must also provide a copy of their food-handling certificate and be self-contained. Self-contained means they have the ability to provide food service independent of our kitchen facility.
• You may provide some meals for your guests and we allow limited use of our kitchen for that purpose. Kitchen use includes, walk-in cooler, ice machine, counter space, barbecue grill, sinks, oven and range. You are responsible for returning the kitchen facility to the condition in which it is found upon arrival. Use of Kingsley Pines cookware is not included. You are responsible for providing your own supplies for all meals you provide for guests for the duration of the event.

Can you suggest other vendors?

• We have worked with many great companies over the years. We recommend the following, because they are professional, do a great job, and we feel confident that they will exceed your expectations.
• Photographers
• Blush Imagery
• Michelle Turner
• Narda Photography
• Gwyneth Colleen
• Wedding Cakes
• Cakes By Debbie Hall
• Flowers
• Raymond Village Florist
• Entertainment
• Bob Charest Band
• DJ Maine

Can we provide our own alcohol?

• Yes. You may bring in your own alcohol. Guests are required to abide by Maine State liquor laws. We reserve the right to evict anyone for over consumption of alcohol. Illegal drugs are not allowed on property.
• If you are using a bartender, they need to be licensed and provide alcohol liability insurance ($1,000,000 min.) listing Kingsley Pines as an additional insured.
• Kingsley Pines is not allowed to provide any services relating to alcohol.

When can I set up and decorate?

• Thursday is the day for you, your immediate family, and wedding party to decorate and set-up for your event. All decorations need to be cleared with Kingsley Pines in advance. Candles are allowed, but need to be enclosed.

How late can we dance?

• Kingsley Pines will work with you to put together a timeline for your entertainment. Because we are a private facility you will have a lot of flexibility.

Can we have campfires?

• Yes. They are allowed and encouraged!
• We provide all the wood you will need.

What types of lodging are available for my guests?

• Kingsley Pines can lodge about 200 people comfortably, however our facilities will allow for up to 275.
• Cabins primarily have bunk beds. Some have bathrooms, while others share a common bath facility. All cabins have electricity.
• Deluxe Cabins
• Osprey Cottage - $350 per night
  Year round cottage, fully insulated, 2BR (Queen, 2 twins), 1BA, 1 Queen Sleeper Sofa, AC, Gas heating stove, Range, Eat-in kitchen, all appliances, washer and dryer, LCD TV/VCR, DVD Player, Stereo with I-Pod dock, and screened-in porch. Built in 2010.
• Tamarack Cabin - $200 per night
  Fully insulated, 2BR, 1BA, AC, heat, kitchenette / living room. Fully remodeled in 2010.
• Standard Cabins
• Cabin w/ bathroom - $50.00 per person/per night, plus tax
• Cabin w/ use of common bathhouse - $40.00 per person/per night, plus tax.
  All cabins have bunk beds, electricity, and screened windows. Some cabins have single beds.
• Children (18 and younger 2012 rates only) are FREE
• We do have a few cabins with more amenities, including a living room, kitchenette, washer and dryer, AC and Heat. (Pricing is different than standard cabins).
• Payment must be made upon arrival and be credit card (Amex, MC, Visa) cash or check.
• Linens are included in all cabin rentals and are provided “camp style”; i.e. placed neatly on beds for guests to make their own.  A set of linens includes one pillow, one pillowcase, two sheets, two blankets, and one bath towel.

How do my guests reserve a cabin?

• Lodging reservations must be made at least one month in advance. Guests can make lodging reservations using our online reservation form, or if need be, by calling 855-799-7788 or by emailing events@kingsleypines.com
• To secure a cabin your guests will need to tell us how many guests will be staying, how many nights they will be staying and if they prefer a cabin with or without an attached bathroom.
• Children 18 (2012 Weddings Only) and younger staying in a cabin with their parents are included at no cost.
• Reservations need to be made one month in advance of your event
• There are no minimums on booking lodging
• Kingsley Pines will not issue any refunds for late arrivals or early departures. Guests who cancel less than 72 hours prior to scheduled arrival will be charged the full amount of their reserved lodging.
• Payments must be made upon arrival. We accept Amex, MC, Visa, cash or check.

How many people can your facility accommodate?

• Lodge - Approximately 175 for cocktails and dancing.
• Dinning Hall - Approx. 150 seated for rounds with buffet, 180 seated with rounds and served meal, and 200 seated for banquet style with buffet.
• Theater - Accommodates up to 325 seated
• Kingsley Pines has many areas to accommodate tents of various sizes
• Kingsley Pines' common buildings and a couple of cabins are ADA accessible.

Do I need insurance?

• Every event at Kingsley Pines is required to name Kingsley Pines as an additional insured for a minimum of $1,000,000 for the entire duration of the event. Insurance can be obtained through your homeowner's policy, a individual policy, or www.wedsafe.com.

What is the deposit and payment policy?

• A deposit of $1,000, with a signed contract, is required to secure a date.
• Payment Schedule
  • January 30 - $3,000
  • April 30 - $2,000
  • August 15 - $1,500
• All Payments are non-refundable. In the event of cancelation, all payments are retained by Kingsley Pines.
• Upon arrival a security deposit of $750 will be charged to your credit card. This deposit will be refunded within 5 business days after the conclusion of your event. You are responsible for any damages to Kingsley Pines property for the entire rental period including those caused by guests.